Leader & Support Committee Roles

Group Leader

The Group leader is responsible for management and support of the Group and its Leaders to ensure it runs effectively and that Scouting within the group develops, including overseeing group membership and working with the Group Support Committee.

Leader

Leaders are the backbone of Scouting, and are dedicated volunteers who care about the guidance and development of the young people in their Section as well as the community in which they live. They are responsible for helping to devise and deliver programs that support young people in reaching their potential.

Not only do Leaders help youth members develop valuable skills in an environment of responsible risktaking, but they themselves develop a variety of skills in leadership, project management and event planning.

No prior experience is necessary to become a Scout Leader. All Leaders undergo training on all aspects of youth leadership, program planning, safety and other requirements.

Chairman

The duties of the Chairman is to lead the Group Support Committee in its general function of assisting the Group Leader. The Chairman is also responsible for overseeing that the Group complies with Branch Policies and other major fixed asset policies.

Deputy Chairman

Should the Chairman be absent from any meeting of the Group Support Committee, functions or events requiring representation, the Deputy Chairman will preside.

Treasurer

The duties of the Treasurer are to keep a true and proper record of the finances of the Group and to present a financial statement at each meeting of the Group Support Committee. The Group may have considerable amounts of money pass through their hands in a year, the Treasurer is to use an accounting software (pre-defined) to capture and track all accounting transactions. The treasurer is a signatory on the Group bank account.

The treasurer is also responsible for preparation of member invoices in conjunction with the Group Leader as well as preparation of Annual Reports and arrangement of auditing for the Group.

Group funds are administered by the Group Support Committee acting in consultation with the Group Council.

Secretary

The main duties for the position of secretary are; compiling & distributing agendas for monthly Group Support Committee meetings and taking & distributing committee meeting minutes. Also collection and logging of mail along with support to the Group Chairman which may include sending emails or notices to the group on behalf of the committee or the group chairman.

Trustees

(4-6 people)

Hall Hire Trustee

Maintain and manage hall hire bookings, including calendar management. Liaise with potential hirers to determine suitability. Resolve any booking or hall hire issues.

Hall & Ground Maintenance Trustees

Organise working bees, contractors, ground maintenance and ensure compliance to Branch Policies and other major fixed asset policies. Submit recommendations and implement any WH&S requirements.

Quartermaster

The duties of the Quartermaster are to keep an accurate inventory of the Group property, to check out and return in all Group equipment and report to the Committee on repairs or replacements required, including assessment of value for insurance purposes. This would be a shared role in conjunction with a leader who has a good working knowledge of the group equipment.

Event Group Support Coordinator

Oversee the implementation of fundraising activities as defined by the Group Support Committee. This role supports the individual events and provides guidance to the Event Coordinators, ensuring strong community and supplier relationships are maintained.

Event Coordinator – Car Boot Sale

The role of the Car Boot Sale Coordinator is to coordinate and manage all activities for this Event including coordination of volunteers, suppliers, purchases, rosters and bookings. This is a coordination role it is not expected that this person will “do everything”.

Event Coordinator – Xmas Trees

The role of the Xmas Trees Coordinator is to coordinate and manage all activities for this Event including coordination of volunteers, suppliers, run sheets, rosters and sales/bookings. This is a coordination role it is not expected that this person will “do everything”.

Event Coordinator – General

For any other fundraising and or group events, we would look to find a Coordinator for each event. Their role would be to take ownership of coordinating all activities relating to that event with the support of the Event Group Support Manager. This is a coordination role it is not expected that this person will “do everything”.

Cake Stall Coordinator The role of the Cake Stall Coordinator is to coordinate and manage all activities for cake stalls required at any of the Group events, including volunteers, purchases, overseeing baking and goods supplied ensuring food safety compliance and labelling. This is a coordination role it is not expected that this person will “do everything”.

Website & IT Maintenance

Update & maintain the group website, web hosting, domain name management, mailing lists and relevant IT components for the Group. Assist with any IT questions from the Group or Group Support Committee and make recommendation where applicable.

Publicity Officer (Media)

Monitor answering services, social media, collecting information for Group newsletters, submit any Group information to Region or local newspapers as and when required.